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Questions About Tax Forms
The information provided here does not constitute legal or accounting advice. Consult a professional to confirm the requirements for your city and state.
How many parts do I need?
How are the forms collated?
How many parts do I need?
| State | W-2 | 1099* | State | W-2 | 1099* | |
| Alabama** | 6 | 4 or 5 | Nebraska | 6 | 4 or 5 | |
| Alaska | 4 | 3 | Nevada | 4 | 3 | |
| Arizona | 6 | 4 | New Hampshire | 4 | 3 | |
| Arkansas | 6 | 4 or 5 | New Jersey | 6 | 4 | |
| California | 6 | 3 or 4 | New Mexico | 6 | 3 or 4 | |
| Colorado | 6 | 4 or 5 | New York** | 6 | 3 or 4 | |
| Connecticut | 6 | 4 or 5 | North Carolina | 6 | 4 or 5 | |
| Delaware** | 6 | 4 or 5 | North Dakota | 6 | 4 or 5 | |
| District of Columbia | 6 | 4 | Ohio** | 6 | 3 or 4 | |
| Florida | 4 | 3 | Oklahoma | 6 | 4 or 5 | |
| Georgia | 6 | 3 or 4 | Oregon | 6 | 3 or 4 | |
| Hawaii | 6 | 3 or 4 | Pennsylvania** | 6 | 4 or 5 | |
| Idaho | 6 | 4 or 5 | Rhode Island | 6 | 4 | |
| Illinois | 6 | 3 or 4 | South Carolina | 6 | 4 or 5 | |
| Indiana | 6 | 3 or 4 | South Dakota | 4 | 3 | |
| Iowa | 6 | 3 or 4 | Tennessee | 4 | 3 | |
| Kansas | 6 | 4 | Texas | 4 | 3 | |
| Kentucky** | 6 | 3 or 4 | Utah | 6 | 4 or 5 | |
| Louisiana | 6 | 3 or 4 | Vermont | 6 | 3 or 4 | |
| Maine | 6 | 4 or 5 | Virginia | 6 | 4 | |
| Maryland** | 6 | 3 or 4 | Washington | 4 | 3 | |
| Massachusetts | 6 | 4 or 5 | West Virginia | 6 | 4 | |
| Michigan** | 6 | 3 | Wisconsin | 6 | 4 or 5 | |
| Minnesota | 6 | 3 or 4 | Wyoming | 4 | 3 | |
| Mississippi | 6 | 4 or 5 | ||||
| Missouri** | 6 | 3 or 4 | ||||
| Montana | 6 | 4 or 5 |
* Some states require a 5-part form if Box 16 (State tax
withheld) is filled in on the 1099-MISC form
** Certain cities in these states require an 8-part all purpose W-2 form
States noted as 3 or 4 part for 1099-MISC filing: If federal taxes have been
withheld on the 1099-MISC, then a 4-part form is required; otherwise, a copy
is not required to be filed with the recipient's personal taxes
How are the forms collated?
The forms are grouped by type, not collated. For example, in the W-2 Pre-Printed Kit all of the Federal Copy A are together in one set, all of the Copy B are together in another set, and so on. Important note for QuickBooks users: you may require a patch from Intuit to correct a problem where QuickBooks expects to print in collated order (eg. A, B, C instead of A, A, A then B, B, B, etc.)
Question Categories:
General
Ordering
Shipping
Security
Privacy
Check 21
Checks/Deposits/Forms
Blank Check Paper
MICR Toner
Toner
Inkjet Cartridges
Tax Forms
Supplies